Every document carries a different risk. The translation approach should match it.
Your documents cover a lot of ground: internal policies your teams rely on, contracts your counterparties will scrutinise, investor reports your analysts will read closely. Each one needs a different level of care.
- Internal communications and operational documents: AI-assisted translation with professional human review keeps pace with volume while maintaining the clarity your teams need to act on the content.
- External-facing documents, contracts and compliance submissions: human-led translation with specialist linguists, terminology agreed upfront, and a second professional review before anything leaves.
- Designed documents (annual reports, InDesign layouts, data-heavy presentations): translation and typesetting handled together in your original files, so the translated version looks as considered as the source.
The right approach depends on where the document goes and who reads it. We help you work that out before the project starts, not after.
Risk-matched to the document
- Internal and operational documents: AI-assisted translation with professional human review
- Contracts, investor reports and compliance submissions: human-led with specialist linguists
- Already using AI tools internally: we review and correct the output rather than start from scratch
The right specialist for your content
- Your documents reach people who know your field and the linguist handling them should too
- Subject knowledge across corporate communications, financial reporting, legal and compliance, and HR
- The right register as well as the right words, every time
Consistent across every document
- Terminology that drifts between documents erodes trust in the content
- A project glossary locks every approved term before translation begins
- Translation memory applies it across every document, every revision and every language, automatically
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Your documents,
your deadlines,
your standards.
In-house teams managing ongoing document volumes
Finance teams publishing investor communications, HR teams distributing policies across international offices, legal and compliance teams keeping agreements current across jurisdictions: document translation for organisations is rarely a one-off job. It is an ongoing programme, and the risk of inconsistency compounds with every additional document and every additional supplier. A shared glossary, translation memory and a single account manager mean your document suite stays coherent, whether you are updating one policy or running five languages at once.
Professional services firms and regulated organisations
Law firms managing cross-border transactions, accountancies translating client financial statements, regulated businesses keeping compliance documents current across jurisdictions: your counterparties, regulators and auditors need to be able to rely on every word. For content in this category, human-led translation with specialist linguists and terminology agreed before a single sentence is translated is the only appropriate approach.
Annual reports
Your annual report goes to investors, analysts and regulators who will read it closely. Every element needs to be precise and the whole document needs to hold together as a coherent piece of corporate communication. For designed reports, our DTP team handles typesetting and layout in your original files so the translated version matches the original rather than looking like content dropped into a template.
- Audited financial statements and notes
- Directors' reports and strategic reviews
- ESG and sustainability disclosures
- Shareholder and investor communications
- InDesign, Word and PDF formats handled
Litigation and disputes
A dispute multiplies documents, and each one is read by someone looking for weaknesses. Witness statements, pleadings, correspondence and exhibits are translated by legal-language experts and certified where the court or tribunal requires it.
- Witness statements
- Pleadings and court correspondence
- Disclosure and evidence bundles
- Settlement agreements
- Arbitration documents
Compliance and regulatory
When you operate abroad, the version the local authority reads is the translation, not your English original. We translate compliance material so that obligations remain identical across every language your business operates in.
- Regulatory filings and correspondence
- Codes of conduct and internal policies
- Data protection and privacy documents
- Anti-bribery and sanctions material
- Audit and due diligence documents
Intellectual property
In a patent, the claim is the asset, and the claim is made of words. IP documents are translated by specialists who understand that a single term can widen or narrow protection.
- Patent specifications and claims
- Trademark documentation
- Licensing agreements
- IP litigation documents
- Assignment and confidentiality agreements
Investor and financial docs
Investor relations content is read by people who will notice if the financial terminology is inconsistent, the register drops between sections or the tone does not match the English original. Fund reports, prospectuses, investor presentations and earnings releases need specialist financial linguists with terminology locked before translation begins.
- Fund reports and factsheets
- Prospectuses and offering memoranda
- Investor presentations and roadshow materials
- Earnings releases and financial press releases
- Board and management communications
Corporate communications
Press releases, stakeholder reports, executive communications and corporate presentations go to people who will form an opinion of your organisation based on what they read. A document that reads like a translation does the opposite of what it is meant to do. Corporate communications need a linguist who understands the audience and the context, not just the source text.
- Press releases and media statements
- Stakeholder and CSR reports
- Executive and board presentations
- Corporate website and digital content
- Customer and partner communications
Internal communications
A memo nobody translates is a decision made only in English. Machine translation with a human review brings the cost down far enough to cover the lot: announcements, intranet pages, team updates. The linguist's check means the Warsaw office reads what you meant, not what the machine assumed. Anything binding, HR policy included, goes through a specialist human workflow instead.
- Company announcements and leadership updates
- Onboarding guides and how-to notes
- Intranet and wiki pages
- Training notes and process guidance
- Meeting summaries and project updates
White papers and research
White papers and research documents are read by people who know the subject. A linguist without that knowledge will produce something that reads correctly and fails the moment a specialist picks it up. Subject matching is non-negotiable for content of this type.
- Industry white papers and thought leadership
- Research reports and market analyses
- Technical briefings and position papers
- Policy documents and consultation responses
- Academic and scientific papers
The documents your organisation relies on
Supported
Languages
We support a wide range of languages, from major global markets to specialist regional languages.
Questions about document translation
Common questions about document translation, answered here. If yours is not listed, visit our full FAQ page or get in touch and we will answer it directly.
The clearest guide is where the document goes and who reads it. Internal documents (HR policies, internal announcements, operational communications) are generally suitable for AI-assisted translation with professional human review. External-facing documents, investor reports, contracts and compliance submissions need human-led translation with specialist linguists. If the consequence of a mistranslation is a legal, regulatory or reputational problem, human-led is the right call. If the risk is an internal readability issue, AI-assisted with human review is usually appropriate and considerably faster.
Yes. Send us the source document and the AI output and we will review it against the original, correcting terminology errors, register problems and any meaning shifts the AI introduced. For ongoing document programmes where your team already uses AI as a first pass, we can build a review workflow around your existing process rather than replacing it entirely.
Every key term is agreed and locked before translation begins, then applied across every document in the set. Translation memory records every approved decision so repeated content is handled consistently rather than re-translated differently each time. For ongoing clients, the glossary and memory carry forward into every future project, so updating an existing document costs less and stays consistent with everything that came before it.
Certification is most commonly required when a translated document is being submitted to a regulator, a court, a government authority or an overseas institution. Contracts, compliance submissions, financial filings and corporate governance documents are the most frequent cases. Requirements vary by jurisdiction and receiving authority. Tell us what the submission requires and we will confirm whether certification is needed and at what level.
Send us the updated source file and we identify exactly what has changed. Translation memory flags new content, modified sections and unchanged text, so only the changes need translating. Previously approved terminology carries forward automatically. For annual documents (reports, policy updates, compliance frameworks) each revision is faster and cheaper than the original, and terminology stays consistent across every version.
Yes. A single account manager coordinates every project regardless of where the brief originates. Shared glossaries and translation memory apply consistently across every business unit, every country and every language, so your document suite stays coherent even when the briefs are coming from different teams.